Name the steps your program actually uses, drag them into order, and let Applicantly move teams forward and send the right forms at the right time.
Add, rename, reorder by dragging, and delete stages. Teams in a removed stage move to the one you choose.
Mark where new applications start, which stage opens the finals RSVP, and which stages mean out of the running.
When a team enters a stage, open forms set to that stage are emailed to them.
When a form is complete for the whole team, move the team to the next stage.
Rules connect: a team moves to Finalist, the pitch sign-up sends itself, the team books a slot, and the completed form moves them to Pitch Scheduled, which sends the in-person RSVP. You set it up once and it runs all season.
The overview shows how many teams are in each stage, and every stage links to a filtered list. Each team keeps a full history of stage changes and what caused them.
Teams see a step-by-step progress tracker in their portal, with the current and next step. Stages marked out of the running stay off the tracker.
No. Turn modules off and their stages are no longer required. A scholarship can run on Submitted, Under Review, Awarded, and Declined.
Yes. Renaming keeps every team where it is.
Every stage change is recorded with the time, who made it, and why.
Applications are just the start. Build the RSVP, the dietary form, the parent consent, and the pitch sign-up sheet in the same drag-and-drop builder, then send them to exactly the right people.
Operator is an AI assistant built into your staff workspace. Ask it what is happening in your program or tell it what to change, and it does the work while you stay in control.
Stop digging through personal inboxes. Each team has one conversation with your staff, and you can announce to every team in a stage at once.
Start with a template, make it yours, and share your application link. Free for 14 days.
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