Select and onboard your cohort in one place

Review applications in stages, let finalists book interviews, and confirm your cohort with an onboarding form.

Sound familiar?

Interview scheduling by email
Onboarding details collected in a separate tool
No record of who was told what

Start from the Simple intake template, then change anything: stage names, questions, who receives each form, and what happens next.

Example setup

Stages

AppliedShortlistedInterview bookedOfferedJoinedDeclined

Forms

ApplicationBackground, statement, and references
Interview sign-upSlots across a week
OnboardingStart date, dietary needs, and agreement signature

Automation

Shortlisted sends the interview sign-up
Booking moves to Interview booked
Offered sends onboarding

AI Operator

Ask instead of clicking

Operator, the built-in AI assistant, answers questions about your program and makes changes after you allow them. For fellowships, directors ask things like:

"Move everyone with a booked interview to Offered once I approve the list."

How Operator works

Operator proposing a change for approval

Features fellowships rely on

Time slot sign-ups

Pick a day, a time range, a slot length, and spots per slot. Applicantly builds the slots.

Custom stages and automation

Add, rename, reorder by dragging, and delete stages. Teams in a removed stage move to the one you choose.

Team portals

One-time links by email, or text when SMS is on. Staff can also use Google sign-in.

Questions

Can we run several cohorts a year?

Yes. Each cycle keeps its own applications, and staff can switch between them.

Run your fellowship on Applicantly

Start with a template, make it yours, and share your application link. Free for 14 days.

Start your free trial