Science fair registration families can actually finish

Collect project registrations, get parent consent online, and let projects sign up for judging windows.

Sound familiar?

Paper registration packets
Missing permission slips on the morning of the fair
Judging times sent one family at a time

Start from the Team competition template, then change anything: stage names, questions, who receives each form, and what happens next.

Example setup

Stages

RegisteredApprovedJudging scheduledJudged

Forms

Project registrationStudents, grade, category, and project abstract
Parent consentTyped e-signature from each student's guardian
Judging sign-up20-minute windows by category

Automation

Approved sends the parent consent and judging sign-up

AI Operator

Ask instead of clicking

Operator, the built-in AI assistant, answers questions about your program and makes changes after you allow them. For science fairs, directors ask things like:

"Which students are still missing parent consent?"

How Operator works

Operator proposing a change for approval

Features science fairs rely on

Guardian consent and e-signatures

Guardian forms go to the guardian email on file for each minor.

Time slot sign-ups

Pick a day, a time range, a slot length, and spots per slot. Applicantly builds the slots.

Team portals

One-time links by email, or text when SMS is on. Staff can also use Google sign-in.

Questions

Can individual students enter?

Yes. A project can be one student or a group.

Run your science fair on Applicantly

Start with a template, make it yours, and share your application link. Free for 14 days.

Start your free trial