From applications to demos, one place

Accept participants in rounds, confirm who is coming, plan food from real dietary data, and schedule demos with a sign-up sheet.

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Sound familiar?

Acceptance emails go out in batches by hand
Food orders are guesses
Demo order is decided on a whiteboard

Start from the Team competition template, then change anything: stage names, questions, who receives each form, and what happens next.

Example setup

Stages

AppliedAcceptedConfirmedChecked inDeclined

Forms

ApplicationTeam or solo, skills, links, and a short project idea
RSVPEach member confirms attendance
Dietary needsRestrictions and allergies for catering
Demo sign-up5-minute demo slots on the final day

Automation

Accepted sends the RSVP and dietary forms
A completed RSVP moves the team to Confirmed

AI Operator

Ask instead of clicking

Operator, the built-in AI assistant, answers questions about your program and makes changes after you allow them. For hackathons, directors ask things like:

"How many vegetarian meals do we need?"

How Operator works

Operator proposing a change for approval

Features hackathons rely on

Form builder and import

Including checkboxes, time slots, typed signatures, file uploads, and text blocks.

Custom stages and automation

Add, rename, reorder by dragging, and delete stages. Teams in a removed stage move to the one you choose.

Time slot sign-ups

Pick a day, a time range, a slot length, and spots per slot. Applicantly builds the slots.

Messaging and announcements

Everyone on the team and every staff member sees the same history.

Questions

Do solo hackers work?

Yes. Leave the member rows optional and a solo applicant is a team of one.

Run your hackathon on Applicantly

Start with a template, make it yours, and share your application link. Free for 14 days.

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