A grant cycle without the inbox

Collect proposals, request missing information with follow-up forms, move applicants through review, and collect signed award acceptances.

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Sound familiar?

Proposals and budgets spread across email threads
Information requests with no tracking
No single view of where each applicant stands

Start from the Simple intake template, then change anything: stage names, questions, who receives each form, and what happens next.

Example setup

Stages

SubmittedIn reviewMore information requestedAwardedDeclined

Forms

ProposalOrganization details, project summary, budget upload
Information requestQuestions specific to the review
Award acceptanceTyped signature on award terms

Automation

More information requested sends the information request form
A completed request moves the application back to In review

AI Operator

Ask instead of clicking

Operator, the built-in AI assistant, answers questions about your program and makes changes after you allow them. For grant programs, directors ask things like:

"Which applicants have not answered the information request?"

How Operator works

Operator proposing a change for approval

Features grant programs rely on

Custom stages and automation

Add, rename, reorder by dragging, and delete stages. Teams in a removed stage move to the one you choose.

Form builder and import

Including checkboxes, time slots, typed signatures, file uploads, and text blocks.

Messaging and announcements

Everyone on the team and every staff member sees the same history.

Questions

Can organizations apply instead of people?

Yes. Rename the terms so a team is an organization and its members are contacts.

Run your grant program on Applicantly

Start with a template, make it yours, and share your application link. Free for 14 days.

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